JOB ANNOUCEMENT – LIBRARY MANAGER

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About the Position
Ashkal Alwan is seeking a Library Manager. This new leading full-time position will be responsible for care-taking of the library space, content, and activities; interacting with library visitors; developing and maintaining our cataloguing system and audiovisual archive. Starting date is 15 March 2016.

Job Description
General Library Maintenance
  • – To maintain the upkeep of the library’s physical space, making sure the space is clean, and items are in place.
  • – To assist all guests in reaching the material they need, including assisting them in browsing the catalogue, AV archives, and E-books collection, and operating the Xerox machine.
  • – To coordinate with visiting professors, fellows, artists for reading recommendations/donations
  • – To set-up and keep track of library borrowing subscriptions (currently only for HWP fellows)
  • – To keep track of borrowed library material and send reminders if necessary.
  • – To maintain and upkeep the Ashkal Alwan Archive (digital and physical : past productions, publications, documentation, press, etc.)
  • – To ensure and coordinate maintenance for the media center (computers, digital storage, printer)
  • – To assist Ashkal Alwan staff in compiling reports on the performance of the library.
  • – To ensure paper recycling in the library and office, and coordinate pick-up by Sukleen
  • – To organize and label all the material in the storage room; ensure that all is safe and clear at all times.
  • – To ensure communication, transparency and continuity among library staff

Library Cataloging
  • – To setup and maintain a suitable ILS or cataloguing system, through consulting with expert bodies working in the field/ region (currently using LibraryThing.com)
  • – To revise existing catalogues, and to compile and complete the entry of remaining data for cataloguing (publications, films, digital archive)
  • – To setup short orientation for staff, partners, and providing hands-on training when needed.
  • – To complete and maintain the alphabetical sorting of all items in the library, keeping an accurate call-numbering and labeling system in place with the existing books as well as new arrivals.

  • Audiovisual Archives
  • – To complete the migration of the audiovisual materials, from various mediums (tapes, DVDs, and hard drives) onto the new pan.do/ra system.
  • – To maintain clear documentation of the process of adding materials to the archives, and backing up.
  • – To maintain a robust backup system for all materials on the AV archives.
  • – To continue the improvement of the system and solving any technical bugs and glitches.
  • – To ensure that users and researchers are oriented to how to use the tool, and to encourage further use of it (and populating it).
  • – To complete the collections of existing artists in mediatheque and contact non-existing artists for new material.

Outreach, Collaborations & Library Development
  • – To propose and contact possible other specialized libraries to collaborate with.  This includes conducting field visits, collaborating with other libraries’ staff, and acquiring any existing indexes for the libraries of choice.
  • – To provide input for new material to purchase and for the programming to be developed within the space.
  • – To actively improve the library’s public profile through online activity that includes faceBook posts about new arrivals, tweets, and maintaining the web page and newsletter for library related information.

Publication Distribution
  • – To set up publication exchanges with institutions regionally and internationally.
  • – To maintain the bookshop, keep track of the sales and inventory.
  • – To update the publications page on the Ashkal Alwan website.
  • – To coordinate online book distribution (Antoine online/Keeward).
  • – To maintain, outreach and build on library social media presence (Facebook, instagram).
  • – To manage and assist with staff and visitors’ use of the media center (Xerox copying, scanning, printing; burning/copying CDs/DVDs; supervising access to digital storage).
Skills
  • – A university degree in library & information science, or no less than 3 year experience in managing libraries
  • – Working knowledge of library cataloguing, indexing, and data entry
  • – Broad knowledge of ILS programmes available on the market
  • – Basic knowledge of wordpress/html
  • – A commitment to the engagement of audiences with libraries and discursive spaces
  • – Interest in researching for and developing the library content material
  • – General knowledge in art, multimedia material, and/or art publications
  • – Good knowledge of social media tools (Facebook, Instagram)
  • – Flexibility and basic knowledge of I.T. tools (computers, network, digital storage, Xerox)
  • – Organization and attention to detail
  • – Ability to keep track of expenses, and create financial reports
  • – Excellent command of English and Arabic language, written and spoken
  • – Ability to work independently, within a team, and with partner organizations
To Apply
Please send a cover letter and updated CV (in English) to Marie-Nour, . Please be sure to include your projected start date. Only applicants invited for an interview will be contacted.
About Ashkal Alwan
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